GlobalU - Digital Health & Safety Policy

Created by Support GlobalU, Modified on Tue, 27 Jan at 5:34 PM by Support GlobalU

Version number	1.0	Status (draft/final)	Final
Owning Department	GlobalU Operations & Compliance	Summary of amendments	Aligned to GlobalU LMS procedures
Document objectives		Intended Recipients	Applicants, partner institutions, GlobalU staff
Date of Issue	January 2026	Review Date	Annually

Document Purpose

This policy outlines GlobalU’s commitment to maintaining a safe, secure, and healthy digital and physical working environment for learners, staff, and partners. It addresses risks associated with digital learning systems, cybersecurity, remote and office-based work, and the use of display screen equipment (DSE).

This policy supports compliance with applicable health and safety legislation in the UK and India, as well as recognised international best practices.

1. Introduction

GlobalU recognises its duty of care to protect learners and staff from foreseeable risks associated with digital platforms, online learning environments, and office-based or remote working conditions.

GlobalU is committed to:

Promoting digital wellbeing,

Preventing work-related health risks,

Ensuring systems and workplaces are safe, secure, and fit for purpose.

2. Responsibilities

2.1 GlobalU Responsibilities

GlobalU will:

Maintain a secure, stable, and monitored Learning Management System (LMS).

Implement appropriate cybersecurity and data protection controls.

Ensure safe working conditions for GlobalU staff operating in the UK, India, and remote locations.

Provide health, safety, and wellbeing guidance and training.

Maintain procedures for reporting, managing, and resolving health and safety incidents.

2.2 Staff Responsibilities

GlobalU staff are responsible for:

Following health and safety guidance and training.

Using digital systems and equipment safely and appropriately.

Reporting hazards, incidents, or unsafe conditions promptly.

Cooperating with risk assessments, including Display Screen Equipment (DSE) assessments.

3. Online Safety & Digital Wellbeing

GlobalU implements appropriate measures to protect learners and staff from digital risks, including:

Secure authentication and access controls.

System monitoring and incident logging.

Regular platform updates and security patching.

Data protection measures aligned with applicable privacy laws.

Guidance on appropriate online conduct and acceptable use.

GlobalU promotes digital wellbeing by encouraging responsible use of technology and awareness of screen time, posture, and mental health considerations.

4. Display Screen Equipment (DSE)

4.1 Policy Statement

GlobalU recognises that prolonged use of computers, laptops, and other display screen equipment can pose health risks, including eye strain, musculoskeletal issues, and fatigue.

GlobalU is committed to complying with:

UK Health and Safety (Display Screen Equipment) Regulations, and

Equivalent occupational health and safety principles applicable in India and other operating regions.

4.2 Scope

This section applies to:

Office-based staff,

Remote and hybrid workers,

Staff who use display screen equipment for a significant portion of their working day.

4.3 GlobalU Commitments

GlobalU will:

Conduct or facilitate DSE assessments for staff.

Provide guidance on ergonomic workstation setup.

Encourage regular breaks from screen use.

Take reasonable steps to address identified risks.

Provide information on eye care and posture where required.

4.4 Example – Display Screen Equipment (DSE) Self-Assessment Template

Employee Name:
Job Role:
Work Location (Office / Remote / Hybrid):
Date of Assessment:

A. Workstation & Equipment

Screen is at eye level or slightly below ☐

Screen is free from glare and reflections ☐

Keyboard is positioned comfortably ☐

Mouse or input device is easy to use ☐

B. Seating & Posture

Chair provides adequate back support ☐

Feet rest flat on the floor or footrest ☐

Wrists are not bent excessively when typing ☐

C. Environment

Lighting is adequate ☐

Workspace is well-ventilated ☐

Noise levels are reasonable ☐

D. Work Patterns

Regular breaks are taken away from the screen ☐

Tasks are varied where possible ☐

E. Health & Comfort

No persistent discomfort, pain, or eye strain reported ☐

Any issues identified (please describe):

Employee Declaration:
I confirm that this assessment accurately reflects my current working setup.

Employee Signature:
Manager / HR Review (if required):

5. Incident Reporting

All health, safety, or digital incidents must be reported promptly via:

GlobalU Support Portal

Internal HR or People Operations channels

Incidents may include:

System security breaches,

Health and safety hazards,

Workplace injuries or discomfort related to equipment use.

Reported incidents will be reviewed, recorded, and addressed in line with GlobalU procedures.

6. Training & Awareness

GlobalU will provide:

Health and safety guidance during onboarding,

Periodic awareness communications,

Access to relevant policies and support materials.

7. Review & Continuous Improvement

This policy is reviewed:

Annually, or

Following significant legislative, operational, or organisational changes.

Feedback from staff, learners, and partners is considered as part of continuous improvement.